Community Employment

Dún Laoghaire Rathdown County Council – Community Employment (CE) Scheme  
 
Job title: Community Employment Supervisor  
Reporting to: Sponsoring Management Committee 
Location: The primary place of work is Mounttown Community Facility; however, the successful candidate may be asked to work in other facilities within the remit of the Dun Laoghaire Rathdown County Council Community Employment Scheme 
Salary Scale: Point 1 of the Community Employment Supervisor pay scale 
Working Hours: Full time, 39 hours per week excluding lunch 
 
Overview of Role: 
To ensure the effective and efficient management and co-ordination of the human, financial and material resources of the CE Scheme and report to the Sponsoring Committee on its implementation. A core aspect of the role is to support and coach CE participants towards gaining the skills, competencies and qualifications in preparation for employment.  
 
Principal Duties: 
Administration   
•    Support the provision of an efficient financial and accounting system in line with CE corporate governance requirements as directed by the Sponsoring Organisation   
•    Ensure that financial returns i.e. wages claims, materials claims, and participant development grant claims meet the standard as laid down by the Sponsoring Organisation and Welfare Partners.   
•    Support implementation of systems controlling the operation of all finances as directed by the Sponsoring Organisation. Ensure prompt and accurate payment of participant allowances.   
•    Ensure the security and maintenance of relevant files and equipment on scheme as directed by the Sponsoring Organisation.  
•    Install and manage effective time keeping record system for participants on scheme.   
•    Liaise with the Sponsoring Organisation and the local Department of Social Protection Officer as required.  
  
Training & Development Provision 
 
•    Carry out an identification of learner needs with individual participants as required, as part of the Individual Learner Plan process.   
•    Identify needs and source and co-ordinate cost effective training/development opportunities in line with Department procurement guidelines.   
•    Prepare an Individual Learning Plan (ILP) for each Participant and enter on Welfare Partners in accordance with CE procedures.   
•    Ensure access to recognised qualifications for participants, with a focus on the achievement of relevant qualifications including Major Awards on the National Framework of Qualifications (NFQ) or industry related standards.  
•    Plan and procure relevant training opportunities which have been approved by the Department.   
•    Maintain and update training records for each participant on the project on Welfare Partners as part of their Individual Learner Plans.   
•    Monitor and review training inputs with the participants.  
•    Plan and organise work placements - internal and external as required.  
•    Report on ILP developments to Sponsoring Organisation.  
 
Human Resources   
•    Co-ordinate the recruitment of CE applicants in accordance with the Department’s CE recruitment and referral processes.  
•    Plan and co-ordinate the approved work schedules and ensure annual contracts of employment are in place for all participants.   
•    Communicate effectively with all participants on the scheme using team meetings and individual formal and informal 'one-to-one' meetings.   
•    Develop a mutual understanding with participants in relation to their needs for re-entry to work where the participant had been long-term unemployed and needs to develop a clear progression path.  
•    Implement job search activities with participants.  
•    Liaise with employers to promote progression to work and work with other support organisations as needed.  
•    Develop an exit plan with each participant.  
•    Follow-up and report on participants for up to 4 months on exit from CE.  
•    Manage staff resources as required.  
•    Engage in training and development as required.  
•    Report to Sponsoring Committee regularly.  
  
Scheme Management   

•    Provide a safe and healthy environment for participants - both in terms of facilities and work practices.   
•    Ensure work placements on scheme are in line with CE application.   
•    Supervise, schedule and manage participants.   
•    Fully participate in training and development opportunities provided by the Sponsor and by the Department as required for the post.   
•    Carry out all functions relevant to the position of CE Supervisor as indicated by Sponsor.  
 
Financial Monitoring and Programme and Training Monitoring  
•    Ensure the CE scheme is compliant with financial, programme and training monitoring requirements as detailed in the CE Operating Procedures. Co-operate with the undertaking of Departmental monitoring visits.  
  
Progression of CE Participants  
•    Conduct exit Planning   
•    Carry out intensive Job Search activities as part of exit planning   
•    Maintain evidence of engagement with local Employers  
•    Maintain an up-to-date database of Employers  

Person specification 
The successful candidate should meet the following criteria: 
Essential Criteria   

  • CE Supervisor candidates must evidence competency in one or more of the following areas: Business/Financial Administration, Communication & Interpersonal Skills, Training, Human Resources, People Management, ICT skills (e.g. Microsoft Office) and Payroll.  
  •   Candidates must have a minimum of 3 years Supervisory experiences experience. 
  •   Effective communication skills.  
  •   Competent report writing skills.   
  •   Experience of working with vulnerable individuals and job-seekers.  
  •   Capable of directing, motivating, coaching and mentoring jobseekers.  
  •   Ability to work under the direction of the Sponsoring Organisation for the effective implementation of the CE Programme in line with the CE Operational Procedures.  

 

Qualifications   

  •   A major 3rd level qualification (NFQ level 6 or higher) is desirable for the role. 

 
 
Application Details: 
Applications to be sent by email to sandrakelly@dlrcoco.ie  Applications should include a cover letter and a CV. 
Closing date for receipt of applications is 5pm Friday 26th July 

 

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