Community Employment Supervisor Vacancy

Community Employment (CE) Scheme 

Job title: Community Employment Supervisor

Reporting to: Sponsoring Management Committee 

Location: The primary place of work is Mounttown Community Facility; however, the successful candidate may be asked to work in other facilities within the remit of the Dún Laoghaire Rathdown County

Council Community Employment Scheme Salary Scale: Point 1 of the Community Employment Supervisor pay scale 

Working Hours: Full time, 39 hours per week excluding lunch 

Overview of Role: To ensure the effective and efficient management and co-ordination of the human, financial and material resources of the CE Scheme and report to the Sponsoring Committee on its implementation. A core aspect of the role is to support and coach CE participants towards gaining the skills, competencies and qualifications in preparation for employment. 

Principal Duties: Administration 

• Support the provision of an efficient financial and accounting system in line with CE corporate governance requirements as directed by the Sponsoring Organisation Ensure that financial returns i.e. wages claims, materials claims, and participant development grant claims meet the standard as laid down by the Sponsoring Organisation and Welfare Partners.
• Support implementation of systems controlling the operation of all finances as directed by the Sponsoring Organisation.
• Ensure prompt and accurate payment of participant allowances. 
• Ensure the security and maintenance of relevant files and equipment on scheme as directed by the Sponsoring Organisation. 
• Install and manage effective time keeping record system for participants on scheme. 
• Liaise with the Sponsoring Organisation and the local Department of Social Protection Officer as required.
• Training & Development Provision Carry out an identification of learner needs with individual participants as required, as part of the Individual Learner Plan process. 
• Identify needs and source and co-ordinate cost effective training/development opportunities in line with Department procurement guidelines.
• Prepare an Individual Learning Plan (ILP) for each Participant and enter on Welfare Partners in accordance with CE procedures. 
• Ensure access to recognised qualifications for participants, with a focus on the achievement of relevant qualifications including Major Awards on the National Framework of Qualifications (NFQ) or industry related standards. 
• Plan and procure relevant training opportunities which have been approved by the Department. 
• Maintain and update training records for each participant on the project on Welfare Partners as part of their Individual Learner Plans. 
• Monitor and review training inputs with the participants. 
• Plan and organise work placements – internal and external as required. 
• Report on ILP developments to Sponsoring Organisation. 
• Human Resources Co-ordinate the recruitment of CE applicants in accordance with the Department’s CE recruitment and referral processes.
• Plan and co-ordinate the approved work schedules and ensure annual contracts of employment are in place for all participants. 
• Communicate effectively with all participants on the scheme using team meetings and individual formal and informal 'one-to-one' meetings. 
• Develop a mutual understanding with participants in relation to their needs for re-entry to work where the participant had been long-term unemployed and needs to develop a clear progression path. 
• Implement job search activities with participants. 
• Liaise with employers to promote progression to work and work with other support organisations as needed. 
• Develop an exit plan with each participant. 
• Follow-up and report on participants for up to 4 months on exit from CE. 
• Manage staff resources as required. 
• Engage in training and development as required.
• Report to Sponsoring Committee regularly. 
• Scheme Management Provide a safe and healthy environment for participants - both in terms of facilities and work practices. 
• Ensure work placements on scheme are in line with CE application. 
• Supervise, schedule and manage participants. 
• Fully participate in training and development opportunities provided by the Sponsor and by the Department as required for the post. 
• Carry out all functions relevant to the position of CE Supervisor as indicated by Sponsor. 
• Financial Monitoring and Programme and Training Monitoring Ensure the CE scheme is compliant with financial, programme and training monitoring requirements as detailed in the CE Operating Procedures.
• Co-operate with the undertaking of Departmental monitoring visits. 
• Progression of CE Participants Conduct exit Planning Carry out intensive Job Search activities as part of exit planning Maintain evidence of engagement with local Employers 
• Maintain an up-to-date database of Employers Person specification

The successful candidate should meet the following criteria: 

Essential Criteria CE Supervisor candidates must evidence competency in one or more of the following areas: 

• Business/Financial Administration, Communication & Interpersonal Skills, Training, Human Resources, People Management, ICT skills (e.g. Microsoft Office) and Payroll. 
• Candidates must have a minimum of 3 years Supervisory experiences experience. 
• Effective communication skills. 
• Competent report writing skills. 
• Experience of working with vulnerable individuals and job-seekers. 
• Capable of directing, motivating, coaching and mentoring jobseekers. 
• Ability to work under the direction of the Sponsoring Organisation for the effective implementation of the CE Programme in line with the CE Operational Procedures. 

Qualifications:

A major 3rd level qualification (NFQ level 6 or higher) is desirable for the role.

Application Details: 

Applications to be sent by email to sandrakelly@dlrcoco.ie 

Applications should include a cover letter and a CV. 

Closing date for receipt of applications is 5pm Friday 26th July Community